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Creators Coven Event Policies
Last updated: May 17 2026
A commitment to participate in the market and to follow the expectations is made once your payment is received, or once an artist agrees to an exchange of services for a table.
If an artist is unable to meet the following expectations, they may be asked to not attend and may be replaced by another artist:
Creators Coven (The Coven) strives to create a safe and inclusive space for all artists and attendees. No abusive or disrespectful language or physical conduct is tolerated before, during, or after the event, or online. This includes: language or behavior that reinforces social structures of domination related to race, place of origin, ancestry, gender identity and expression, sexual orientation, mental or physical disability, body size, age, religion, family status, source of income, or beliefs. Comments, posts, or direct messages that could be interpreted as misogynistic, racist, homophobic, or transphobic. The Coven will take immediate action against harassment of any sort and it could risk an artist’s ability to participate in current or future events.
The Coven prioritizes the safety, dignity, and well-being of marginalized communities. When concerns of cultural harm or appropriation are raised, the perspectives of people from the affected culture will be given primary consideration as to understand the impact and prevent further harm. "Cultural appropriation refers to the use, display, sale, or promotion of cultural symbols, attire, (including hairstyles, costumes, clothing), imagery, practices, or expressions in ways that are disrespectful, exploitative, misleading, or disconnected from their original cultural meaning—particularly when such use causes harm or offense to members of the originating culture." In order to reduce harm and maintain a safe environment, The Coven may remove a vendor from an event with or without a refund. Vendors are expected to engage respectfully & cooperatively if concerns arise. Education and dialogue may be offered when appropriate, however community safety takes precedence over vendor participation.
The Coven understands that learning is ongoing and that mistakes can occur. When harm is identified by members of marginalized communities, The Coven commits to listening, learning, and responding responsibly. Vendors are expected to engage in this process with respect and professionalism. By participating in Coven events, vendors agree to engage in this harm-reduction approach and to respect decisions made to protect and prioritize impacted communities.
For art market and events, artists are expected to be ready to vend at the start of the market. If load-in time is at 5 pm and the market starts at 6 pm, the artist must be set up and ready to sell by 5:45 pm. No late arrivals.
Artists must follow pre-communicated setup and teardown times. Due to venue rules and fees, early setup is not always available, so artists are expected to come on time and not early. When early setup is available, it must be pre-arranged with The Coven. Additionally, teardown cannot begin until the market is over. Early teardown due to extenuating circumstances must be pre-arranged with The Coven. If an artist has an accessibility issue that may affect their setup or teardown, they should inform The Coven ahead of time, and we will arrange support.
Each vending booth will consist of one artist and their work. Exceptions are made if an artist has an assistant who is selling the vending artist’s work, or if it is a collective of artists. There is a maximum of two people allowed behind each vendor's table.
Following the rules and being respectful of the venue is expected. If damage to the venue occurs by not following the rules or being respectful, the responsible artist will be asked to pay the damage deposit. Failure to do so will result in being barred from future events.
Each participating artist is responsible for promoting the event via social media a minimum of 5 times the month prior to the event. Please tag Creators Coven so we may share your posts widely. Please note: When signing up for future Creators Coven markets, artists that actively promote the event will be prioritized over those who do not.
Payment for a vending booth is non-refundable. If an artist is unable to attend the event, they must contact The Coven as soon as possible.
Each participating vendor MUST donate something of theirs, of any value, for the large charity raffle.
Absolutely NO AI ART. If a vendor shows up and is selling AI art, they will be asked to leave immediately.
Market FAQS
What's the Coven's vibe?
Creators Coven is for the strange and unusual; we are the misfits that do not fit in other markets. The Coven likes to 'creep it real' and celebrate the Halloween life all days of the year. Costumes are always welcome at all art markets & events.
Creators Coven is a safe space welcoming of all humanoids. The Coven does not tolerate any form of discrimination or hate, bullshit or drama, as well as Karen or Bro behaviour. This is applicable to attendees, performers, vendors, and all the Coven Crew.
What's the lighting situation like at Coven Events?
The main overhead lighting will be on the dark side as we are people of the night. So it is important to highlight your work with some USB lights. It is not always possible to have access to plug ins for all the vendors, so it is of utmost importance to have USB lights.
What's the deets on the raffle prize?
Participating market vendors are required to donate a prize, whatever they are comfortable donating of any value, for the raffle. All raffle monies are donated to charity. We have been donating to UNYA in memoriam of Noelle O'Soup. The raffle winner is drawn on site at the end of the evening.