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Event Policies & Procedures

A commitment to participate in the market and to follow the expectations is made once a payment is received, or once an artist agrees to an exchange of services for a vending booth.   If an artist is not able to meet the below expectations, the artist may be asked to not attend, and may be replaced by another artist.  These expectations include the following:

1.  The Coven strives to create a safe and inclusive space for all artists and attendees. No abusive or disrespectful language, or physical conduct prior to the event, during the event, after the event, or online that reinforces social structures of domination including: race, place of origin, ancestry, gender identity and expression, sexual orientation, mental or physical disability, body size, age, religion, family status, source of income or beliefs. This includes comments, posts or direct messages that could be interpreted as misogynistic, racist, homophobic or transphobic. The Coven will take immediate action against harassment of any sort of the artist, by an artist or attendee. The individual  will be asked to leave immediately and not welcome at any future events. 

2.  Artists are expected to be ready to vend at the start of the market. If a vendor is not set up and ready to go in a reasonable time before the start of the market, the artist will be asked to leave and no refund will be given.​   

3. Artists must follow pre-communicated set up and tear down times. Due to venue rules and fees, early set up is not always available, so it is expected that artists come on time, not early. Additionally, tear down does not begin until market ends. Early tear down due to extenuating circumstances must be pre-arranged with the Coven. If an artist has an accessibility issue that may affect their set up or tear down, let the Coven know ahead of time and we can arrange support. 

4. Each vending booth will consist of one artist and one artist’s work. Exceptions are made if an artist has an assistant who is selling the vending artist’s work, or if it is a collective of artists (ex. Darah & The Creatures are two artists with one brand, in one collective.) There is a maximum of two people sitting behind each vendor's table.


5. Following the rules and being respectful of the venue is expected. (ex. the Russian Hall does not allow things to be dragged across the floor or items hung on the white painted walls.) If damage to the venue occurs by not following the rules, the artist will be asked to pay the damage deposit. If they do not, they will not be welcome back to any events or to sell on the website.

6. Payment for a vending booth is non-refundable. If an artist is unable to attend the event, they must contact the Coven as soon as possible. The Coven may decide to move half of the full payment to secure a spot for the booth in the next Creators Coven event, no more than  depending on time lapsed between commitment and withdrawal, ease of replacement and interactions with the Coven. The Coven holds the right to refuse a refund and to refuse participation in future events.

7. Each participating artist is responsible for promoting the event via social media. Please tag @creators.coven on IG or Creators Coven page on Facebook with your posts and include the event poster. We will happily repost your posts in our stories. The more people that are aware of the event, the more people will come, and the more money all us artists will make! We prioritize artists that help promote the event, as vendors for our future events. 

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